Yard Management
Vector believes that yard management is collaborative and must start with
the connection that matters most: connection to the driver.
Yard Management Solution tethered to the Driver
Vector is introducing the first-ever Yard Management Solution that is tethered directly to the driver. Traditional YMS solutions focus heavily on the perspective of the facility personnel and have very little connection to the driver who is bringing in the shipment and assets to be managed.
The driver is the first person in the chain of custody that can either throw your yard in disarray or provide the most real-time yard insights available. To bridge this gap, guards, shipping clerks, and yard jockeys are left with two extremes:
Expensive IOT devices
Redundant and delayed manual tasks.
Real Time Updates to Assets
At Vector, we believe that real-time updates to assets in the yard is the core pillar of an efficient and accurate yard operation.
We’ve also modularized our offering with the understanding that today’s YMS solutions can be overly cumbersome. If you are not ready for a full yard management overhaul that’s completely fine. We have tailored solution options to fit your needs for today while scales as your facility operations evolve.
See how any one of these modules could benefit your yard.
Vector allows the facility personnel to be connected directly to the driver via Digital Check In. This foundational module not only streamlines the check in process, but opens up a real-time chat with the driver via SMS.
There is no app to download, no learning curve. Drivers can receive routing instructions, exception handling communication, status updates, as well as push back critical yard events.
At Vector we also believe that every facility in your network deserves the same level of efficiency and visibility. Whether you have a facility that has several hundred doors and yard spots or 20 doors and spots, we can provide a platform that makes ROI sense for every facility, large or small.
YMS Modules
Dynamic Scheduling
Appointments
Let carriers schedule/reschedule appointments 24/7 from your website, social media, or email. Confirm appointments based on delays and cancellations while minimizing back-and-forth calls and emails.
Calendar Sync
Sync with all your various calendars. Avoid clashes between your TMS and WMS schedules while showing your facility’s availability in real-time. No more double bookings or missed appointments.
Integrations
Connect with your carriers anytime, anywhere. All it takes is a smartphone for drivers to scan paper documents so that you can get the information you need in your systems of record.
Multiple facility management
Manage all your facilities in one place. Keep track of what is happening at other facilities. Get real-time alerts and notifications from a single dashboard.
Reminders
Notify your carriers automatically. From text alerts and/or emails, carriers, and your team members get reminded of upcoming bookings. No more missed appointments or no-shows
Digital Check In
Driver Data
Check-in drivers against appointment data to streamline driver entry into your facilities via text message or a self-service web app. Collect driver’s identity, DOT number, and seal number before reaching your yard.
Customize sign in
Create multiple sign-in flows that ask different questions based on the purpose of the driver’s visit. Set criteria carriers must meet to come on-site, including the purpose of their visit, PODs, BOLs, etc. Then route drivers to dock doors and yard spots digitally
Time Tracking
Keep track of check-in time, check-out time and time in-between. Auto track check-in and check-out time, view visit duration for each person. Download reports to see how long people stay for on average, total, etc.
Location Tracking
Automatically track the location when a check-in takes place. Yard and warehouse staff can see where people check-in and leave the trailer on the map. Everything is time and geo stamped, plus set rules that require the driver to add contextual photos of their drop.
Real-Time Alerts
Inform yard and warehouse staff as soon as a driver arrives. Employees can be alerted on various channels, including phone, text and email. Plus, handle exception communication from a centralized SMS platform so employees can communicate with the drivers directly.
Workflows
Drivers can conduct yard workflows to expedite the entry and exit process for each type of driver that might arrive, including gathering different pieces of information and adding them to separate queues.
Carrier collaboration
Give yourself and your carriers real-time visibility into their assets across your yards, eliminating the need for frequent phone calls and faxes. Perform live inventory checks, view current load status, and review historical records of asset activities.
Drop and Hook
Provide drop and hook directions automatically without any manual intervention by guards or clerks. Time and geo-stamp activity with contextual data on drivers, carriers, trailers, load details and activity type.
Reefer management
Records refrigerated trailer information including temperature, fuel level, and operating status. Alert operators to ensure regular checks are performed on all reefer trailers at a facility and all necessary and important information is recorded.
Two-way communication
Handle communication from a centralized SMS platform between the traffic managers and the drivers to assign, prioritize, and confirm trailer move tasks. Yard managers can pull up records, see contextual photos and troubleshoot issues in the field.
Dock door management
Optimize door efficiency by scheduling doors based on configurable rules while getting a graphical view of your dock doors. See yard assets and details or initiate moves to and from the door in real-time.
Features
Dock scheduler
Dynamic scheduling is especially important for cross-docking to minimize the turnaround time. Organizing dock operations can significantly increase the throughput of your facility to help avoid congestion, delays, and costly detentions.
Dock Analytics
Every task is geo and time-stamped providing a traceable digital record of what happened in the field. It’s a digital filing cabinet of every interaction and support documentation that can be accessed anytime, anywhere.
Facility Analytics
Monitor the performance of each yard or get an yard of yards view to see how all of your facilities are doing. Pinpoint areas that need attention, see optimization opportunities, and make more informed decisions.
Gate metrics
Percentage and number of transactions by transaction type (arrival, departure, turn away)
Percentage and number of transactions by load type (drop, live, bobtails, visitors)
Percentage and number of transactions by equipment status (empty, loaded, partial, tapped)
Spotters metrics
Percentage and number of tasks by type (dock bump, manual move, pull, spot)
Average time per task
Average number of tasks per driver
Trends of idle time, staging time, dock time, etc
Carrier metrics
Percentage of on-time, early, or late deliveries
Average detention, etc.
Equipment metrics
Number of shipments by day of week
Dwell time by equipment type
Average delay for late loads
Percentage and number of equipment by load type (drop, live),
Percentage and number of equipment by equipment type, etc.
Dynamic Scheduling
Appointments
Let carriers schedule/reschedule appointments 24/7 from your website, social media, or email. Confirm appointments based on delays and cancellations while minimizing back-and-forth calls and emails.
Calendar Sync
Sync with all your various calendars. Avoid clashes between your TMS and WMS schedules while showing your facility’s availability in real-time. No more double bookings or missed appointments.
Integrations
Connect with your carriers anytime, anywhere. All it takes is a smartphone for drivers to scan paper documents so that you can get the information you need in your systems of record.
Multiple facility management
Manage all your facilities in one place. Keep track of what is happening at other facilities. Get real-time alerts and notifications from a single dashboard.
Reminders
Notify your carriers automatically. From text alerts and/or emails, carriers, and your team members get reminded of upcoming bookings. No more missed appointments or no-shows
Digital Check In
Driver Data
Check-in drivers against appointment data to streamline driver entry into your facilities via text message or a self-service web app. Collect driver’s identity, DOT number, and seal number before reaching your yard.
Customize sign in
Create multiple sign-in flows that ask different questions based on the purpose of the driver’s visit. Set criteria carriers must meet to come on-site, including the purpose of their visit, PODs, BOLs, etc. Then route drivers to dock doors and yard spots digitally
Time Tracking
Keep track of check-in time, check-out time and time in-between. Auto track check-in and check-out time, view visit duration for each person. Download reports to see how long people stay for on average, total, etc.
Location Tracking
Automatically track the location when a check-in takes place. Yard and warehouse staff can see where people check-in and leave the trailer on the map. Everything is time and geo stamped, plus set rules that require the driver to add contextual photos of their drop.
Real-Time Alerts
Inform yard and warehouse staff as soon as a driver arrives. Employees can be alerted on various channels, including phone, text and email. Plus, handle exception communication from a centralized SMS platform so employees can communicate with the drivers directly.
Workflows
Drivers can conduct yard workflows to expedite the entry and exit process for each type of driver that might arrive, including gathering different pieces of information and adding them to separate queues.
Carrier collaboration
Give yourself and your carriers real-time visibility into their assets across your yards, eliminating the need for frequent phone calls and faxes. Perform live inventory checks, view current load status, and review historical records of asset activities.
Drop and Hook
Provide drop and hook directions automatically without any manual intervention by guards or clerks. Time and geo-stamp activity with contextual data on drivers, carriers, trailers, load details and activity type.
Reefer management
Records refrigerated trailer information including temperature, fuel level, and operating status. Alert operators to ensure regular checks are performed on all reefer trailers at a facility and all necessary and important information is recorded.
Two-way communication
Handle communication from a centralized SMS platform between the traffic managers and the drivers to assign, prioritize, and confirm trailer move tasks. Yard managers can pull up records, see contextual photos and troubleshoot issues in the field.
Dock door management
Optimize door efficiency by scheduling doors based on configurable rules while getting a graphical view of your dock doors. See yard assets and details or initiate moves to and from the door in real-time.
Features
Dock scheduler
Dynamic scheduling is especially important for cross-docking to minimize the turnaround time. Organizing dock operations can significantly increase the throughput of your facility to help avoid congestion, delays, and costly detentions.
Dock Analytics
Every task is geo and time-stamped providing a traceable digital record of what happened in the field. It’s a digital filing cabinet of every interaction and support documentation that can be accessed anytime, anywhere.
Facility Analytics
Monitor the performance of each yard or get an yard of yards view to see how all of your facilities are doing. Pinpoint areas that need attention, see optimization opportunities, and make more informed decisions.
Gate metrics
Percentage and number of transactions by transaction type (arrival, departure, turn away)
Percentage and number of transactions by load type (drop, live, bobtails, visitors)
Percentage and number of transactions by equipment status (empty, loaded, partial, tapped)
Spotters metrics
Percentage and number of tasks by type (dock bump, manual move, pull, spot)
Average time per task
Average number of tasks per driver
Trends of idle time, staging time, dock time, etc
Carrier metrics
Percentage of on-time, early, or late deliveries
Average detention, etc.
Equipment metrics
Number of shipments by day of week
Dwell time by equipment type
Average delay for late loads
Percentage and number of equipment by load type (drop, live),
Percentage and number of equipment by equipment type, etc.
